Вакансия Procurement and Logistic Associate

Terms of Reference

Post Title:      Procurement and Logistic Associate 

Post Level:                 SB3Q1

Position number:      00143618

Duration of the          12 months with possible extension

service:                       Full time

Duty Station: Kyiv

Supervisor:                Operations Manager

Background Information:

In accordance with the organizational mandate and national development priorities of Ukraine, UNFPA, the United Nations Population Fund, implements a country programme of technical assistance to Ukraine for 2018-2022.  With its 3rd Country Programme UNFPA Ukraine makes a strong focus on investing in the abilities of young people, especially young women and girls, to make responsible choices about their lives and contributing to the legal and social adoption of more equitable gender norms, including the right to live free from stereotypes, coercion and violence.

Organizational context:

Under the guidance of Operations Manager, Procurement and Logistic Associate provides procurement and logistic support to the office. S/he is responsible for execution and coordination of procurement activities.

Major Duties and Responsibilities:

• Conducts procurement activities  and logistical coordination on behalf of the COs;

• Prepares Requests for Quotations (RFQs), Invitation to Bids (ITBs)/Request for Proposals (RFPs). Responds to all request for bid clarifications from the prospective bidder while ensuring transparency of the process, evaluates bids received and reviews recommendations from the technical panel and financial panel ensuring that the evaluation process is performed consistent with the requirement specified in the bid, prepares Contracts Review Committee (CRC) submissions whenever applicable and/or negotiations with suppliers to ensure that the most cost effective proposals are selected;

• Consults with requestors on specifications, advises on the best processes and initiates purchase procedures;

• Conducts market research to identify potential suppliers for goods and services to be procured;

• Analyzes requisitions; communicates with CO programme team to ensure correctness of the data entered into the Atlas system, clarity of the specifications, appropriateness of the products, quantities, delivery requirements and dates;

• Processes, issues and manages Purchase Orders using the Enterprise Resource Planning (ERP) system of UNFPA after ensuring completeness of the requests to reflect vital details and confirming that the most cost effective proposals are selected